We are always looking for more volunteers! Take a look below for descriptions of our PTA positions. This is not an exhaustive list of projects/activities – we are always open to new ideas! Email or talk to the PTA president ([email protected]) for more information or about any other ideas you may have.
|Works closely with the PTA Board to set annual priorities and goals, support membership growth and retention, provide support to committee chairpersons, lead monthly meetings, create calendar of events and facility reservations for those events, attend PTA events, and serve as the main point of contact for teachers, staff, and community.
|Work closely with the PTA president to set annual priorities and goals; Represents president at events or meetings if necessary; Plans PTA social activities including Bingo Night, Family Fall Festival (Trunk or Treat), back to school family picnic, roller-skating night.
|Responsible for recording minutes and meeting attendance at PTA meetings and preparing minutes to be presented for approval at the following meeting.
|Manages accounts/ledger, out tax documentation, end-of-the year audit.
|Records and deposits money received from membership and events.
|After School Activities
|1. TEACHER-LED CLASSES: Identify and work with CCES staff to identify class offerings. Complete administrative tasks necessary for running an after school class (eg.advertising, registration, processing of payments, etc.)
2. OUTSIDE VENDOR CLASSES: Identify and work with outside vendors to coordinate and schedule classes
|Meet with other audit committee members once during the summer break to go through the Audit process for the previous year and sign off on the accounts. Step-by-step instructions provided. Generally takes a couple of hours to complete the process.
|Co-ordinates and leads the program to offer shelf-stable food bundles for students who need supplementary food for weekends and holidays. Liaise with the School Counselor. Manage Amazon wish list and coordinate volunteers for packing bundles.
|Coordinates Bingo night in the fall- organizes volunteers and staff member mystery callers, purchases refreshments and prizes.
|Coordinates the Book Fair at CCES. Contacts Scholastic, makes sure Media Center is reserved, sends home information fliers, coordinates volunteers to work at the fair, makes restock orders during the fair, organizes teacher preview night, set-up night, and clean-up night.
|Books and coordinates vendor for annual Holiday Shop event held in the Music Room – opportunity for students to shop for their families and friends for the holidays. Creates signup genius for volunteers. Event and sign up promoted through Cougar Comments and social media. Oversee night/s of event.
|Create/Manage Country sign-up genius. Book external entertainment for the 2nd half of the evening. Coordinate room setup with Principal/Assistant Principal and Custodial Staff. Organize participation activities (ex. “Sticker Passports”) oversee night of the event
|Promote program in Cougar Comments. Collect and collate entries. Organize local judge for CCES entries. Arrange certificates and Presentation for category prize winners. Submit those entries to broader Reflections
|Liaise with the Media Specialist to organize the read-a-thon.
|Coordinates fundraising opportunities for PTA through restaurant nights such as Chick fil A, Taharka Bros ice cream, MOD Pizza, Blondie’s Doughnuts, Ice skating at ColorBurst Park in the winter.
|Before Spring Break, advertise in Cougar Comments. Create/Manage sign-ups and coordinate room setup with Principal/Assistant Principal and Custodial Staff. Organize participation prizes and print participation certificates. Coordinate “judges” and oversees night of the event.
|Coordinates sale of spirit wear including identifying merchandise to be included in sale and working with vendor. This is now totally online – previously included collecting orders and payments, and distributing merchandise. This year could assess changing/keeping online vendor or adding a second option for CCES merch.
|Coordinates annual school carnival which includes securing food/entertainment vendors, purchasing prizes, coordinating games and mobilizing volunteers (parents and local high school students) to run the games.
|Coordinates staff appreciation events and activities including, Back to School Breakfast (week before school starts), November and February conference dinners, and teacher appreciation week luncheon/events (early May). Recruits volunteers. Events are scheduled both during the school day and evenings. This is a great position for two people to co-chair.
|Organizes school talent show including creating and distributing flier, sign ups, creating program schedule, advertising event to CCES community, and overseeing activities for a rehearsal and on event night.
|Trunk or Treat – Fall
|Organizes the Family Fall Festival – Trunk or Treat, including creating signup genius for ToT participants and donation of additional candy, creating program schedule, and liaises/advertises event to CCES community (Cougar Comments and PTA website).
|Work with Strawbridge Studios to prepare an annual Yearbook for students. Ideally a staff member for the role of creating the yearbook. A parent volunteer can coordinate sale and distribution of the CCES yearbook.
|Make updates to content as needed and ensure the site is accessible and functioning properly for end users.